Online Privacy Notice

1. Introduction.

(a) Website Owner. The Bard Room, LLC (“Bard Room”) is the owner of this website “Bard Room Website”. Bard Room can be contacted by email at contact@bardroom.com. This online privacy notice discloses Bard Room information practices for this Bard Room Website, including what type of personally identifiable information is requested in order to make a purchase, how the information is used, and with whom the information is shared. [Note that other Bard Room websites may be governed by privacy notices containing different information practices applicable to those sites.]

(b) Website Visits. In general, you can visit on the Bard Room Website without [disclosing OR revealing ] any personal information. Bard Room may keep track of the domains from which people visit us. BARD ROOM may analyze the data gathered from Website visits for trends and statistics.

(c) Website Transactions. At times, Bard Room will need personal information regarding a customer or a prospect. For example, to process an order or provide a subscription, Bard Room may need to know a customer’s name, mailing address, email address and credit card details. It is Bard Room’s intent to inform you before Bard Room collects personal information, such as user’s name and/or address on the internet. If you tell us that you do not wish to have this information used as a basis for further contact with you, Bard Room will respect your wishes.

2. Personal Information That May Be Collected.

(a) Identifying Information. In order to make a purchase [to make a purchase OR to access designated subscriber services and/or restricted areas within the BARD ROOM Website], Bard Room will request a user to provide certain personal identifying information, which may include: [legal] name, postal address, email address, telephone number, method of payment, and, if applicable, credit card number. Bard Room may request additional information necessary to establish and maintain customer’s account.

(b) Service Quality Monitoring. Some Website transactions may require a customer to telephone Bard Room, or Bard Room to call the customer. Bard Room will not contact you by telephone without your prior consent, except to confirm an order placed online and/or to inform a customer of the status of such order. Customer should be aware that it is Bard Room’s practice to monitor, and in some cases record, such calls for staff training or quality assurance purposes.

(c) Information from Children. Bard Room does not sell products or services for purchase by children, and will not collect or post information from a child under the age of 18 without the involvement of a parent or guardian. Bard Room will notify the child’s parent or guardian at the email address provided by the prospective customer, alerting the parent or guardian to the child’s use of the Website and providing instructions as to how the parent or guardian can delete the child’s registration from the Website. Bard Room does not use personally identifying information collected from children for marketing or promotional purposes and does not disclose such information to any third party for any purpose whatsoever.

(d) Lost or Stolen Information. If a [customer’s credit card and/or password] is lost or stolen, the customer should promptly notify Bard Room in order to enable Bard Room to cancel the lost or stolen information and to update its records with a changed [credit card and/or password].

(e) Links to Other Websites. Bard Room Website may contain links to other websites. Bard Room is not responsible for the privacy practices or the content of those other Websites.

3. Uses Made of the Information.

(a) Limited Uses Identified. Without customer’s prior consent, Bard Room will not use your personally identifiable information for any purpose other than that for which it is submitted. Bard Room uses personal identifiable information to reply to inquiries, handle complaints, provide operational notices and in program record-keeping. Bard Room also processes billing and business requests related to Bard Room Website participation.

(b) Marketing Uses. Unless customer opts-out, Bard Room reserves the right to provide customer with information about Bard Room’s Website, Bard Room products and services, and related information in which customer has indicated an interest.

(c) Stored Information Uses. Bard Room stores and retains the information provided by customer OR the information entered on the BARD ROOM Website. This information is used to compile a customer’s purchase history in order to enable BARD ROOM to recommend products, services, or special offers that would be of interest to a customer.

(d) Online Advertising. Some companies that help Bard Room deliver interactive on-line advertising, such as banner ads, may collect and use information about Bard Room’s customers to help Bard Room better understand the types of advertising or promotions that are most appealing to Bard Room’s customers. After it is collected the information is aggregated so it is not identifiable to a specific individual. If, however, customer would prefer that these companies not collect such information, please notify Bard Room immediately.

4. Disclosure of the Information.

(a) Mergers and Acquisitions. Circumstances may arise where for business reasons, Bard Room decides to sell, buy, merge or otherwise reorganize its businesses in the United States or some other country. Such a transaction may involve the disclosure of personal identifying information to prospective or actual purchasers, and/or receiving such information from sellers. It is Bard Room’s practice to seek appropriate protection for information in these types of transactions.

(b) Agents. Bard Room employs or engages other companies and individuals to perform business functions on behalf of Bard Room. These persons are provided with personal identifying information required to perform their functions, but are prohibited by contract from using the information for other purposes. These persons engage in a variety of functions which include, but are not limited to, fulfilling orders, delivering packages, removing repetitive information from customer lists, analyzing data, providing marketing assistance, processing credit card payments and providing customer services.

(c) Affiliated Businesses. Bard Room works closely with affiliated businesses operating website stores, providing services or selling products on each other’s Websites. These businesses identify themselves to customers. Customer information related to a transaction with an affiliated business is shared with that affiliated business.

(d) Marketing Analysis by Third Parties. Bard Room reserves the right to disclose to third parties personal information about customers for marketing analysis; however, any information disclosed will be in the form of aggregate data that does not describe or identify an individual customer.

(e) Disclosure to Governmental Authorities. Under certain circumstances, personal information may be subject to disclosure pursuant to a judicial or other government subpoenas, warrants or orders.

5. Use of Computer Tracking Technologies.

(a) No Tracking of Personal Information. Bard Room’s Website(s) are not set up to track, collect or distribute personal information not entered by visitors. Through website access logs Bard Room does collect clickstream data and HTTP protocol elements, which generate certain kinds of non-identifying site usage data, such as the number of hits and visits to our sites. This information is used for internal purposes by technical support staff for research and development, user analysis and business decision making, all of which provides better services to the public. The statistics garnered, which contain no personal information and cannot be used to gather such information, may also be provided to third parties.

(b) Use of Cookies. Bard Room, or its third party vendors, collects non-identifiable and personal information through the use of various technologies, including “cookies”. A cookie is an alphanumeric identifier that a Website can transfer to customer’s hard drive through customer’s browser. The cookie is then stored on customer’s computer as an anonymous tag that identifies the customer’s computer, but not the customer. Cookies may be sent by Bard Room or its third party vendors. Customer can set its browser to notify customer before a cookie is received, giving an opportunity to decide whether to accept the cookie. Customer may also set their browser to turn off cookies; however, some Websites may not then work properly.

(c) Use of Web Beacon Technologies. Bard Room may also use Web beacon or other technologies to better tailor its Website(s) to provide better customer service. If these technologies are in use, when a visitor accesses these pages of the Website, a non-identifiable notice of that visit is generated which may be processed by Bard Room or by its suppliers. Web beacons usually work in conjunction with cookies. If customer does not want cookie information to be associated with customer’s visits to these pages, customer can set its browser to turn off cookies; however, Web beacon and other technologies will still detect visits to these pages, but the notices they generate cannot be associated with other non-identifiable cookie information and are disregarded.

(d) Collection of Non-Identifiable Information. Bard Room may collect non-identifiable information from user visits to the Bard Room Website(s) in order to provide better customer service. Examples of such collecting include: traffic analysis, such as tracking of the domains from which users visit, or tracking numbers of visitors; measuring visitor activity on Bard Room Website(s); Website and system administration; user analysis; and business decision making. Such information is sometimes known as “clickstream data.” Bard Room or its contractors may use this data to analyze trends and statistics.

(e) Collection of Personal Information. Bard Room collects personal identifying information from customer during a transaction. Bard Room may extract some personally identifying information about that transaction in a non-identifiable format and combine it with other non-identifiable information, such as clickstream data. This information is used and analyzed only at an aggregate level (not at an individual level) to help Bard Room understand trends and patterns. This information is not reviewed at an individual level.

6. Information Security.

(a) Commitment to Online Security. Bard Room employs physical, electronic and managerial procedures to safeguard the security and integrity of personal information. Billing and payment data is encrypted whenever transmitted or received online. Personal information is accessible only by staff designated to handle online requests or complaints.

(b) No Liability for Acts of Third Parties. Bard Room will exercise all reasonable efforts to safeguard the confidentiality of customer personal information. However, transmissions protected by industry standard security technology and implemented by human beings cannot be made absolutely secure. Consequently, Bard Room shall not be liable for unauthorized disclosure of personal information due to no fault of Bard Room including, but not limited to, errors in transmission and unauthorized acts of Bard Room staff or third parties.

7. Privacy Policy Changes and Opt-Out Rights.

(a) Changes to Privacy Policy. This privacy notice was last updated on May 6th 2024. Bard Room reserves the right to update its privacy policy statement at any time.

(b) Opt-Out Right. Customer has the right at any time to cease permitting personal information to be collected, used or disclosed by Bard Room and/or by any third parties with whom Bard Room has shared and/or transferred such personal information. Right of cancellation may be exercised by contacting Bard Room via email. After processing the cancellation, Bard Room will delete customer or prospective customer’s personal information from its database.

8. Access Rights to Data.

(a) Information Maintained by BARD ROOM. Upon customer’s request, Bard Room will provide a reasonable description of customer’s personally identifiable information that BARD ROOM maintains in its data bank. Bard Room can be contacted by email.

(b) Corrections and Changes to Personal Information. Help Bard Room to keep customer personal information accurate. If customer’s personal information changes, or if customer notes an error upon review of customer information that Bard Room has on file, please promptly email Bard Room and provide the new or correct information.

(c) Your California Privacy Rights. Beginning on January 1, 2005, California Civil Code Section 1798.83 permits customers of BARD ROOM who are California residents to request certain information regarding BARD ROOM’s disclosure of personal information for their direct marketing purposes. To make such a request, please write to: . Within 30 days of receiving such a request, BARD ROOM will provide a list of the categories of personal information disclosed to third parties for third-party direct marketing purposes during the immediately preceding calendar year, along with the names and addresses of these third parties. This request may be made no more than once per calendar year. BARD ROOM reserves its right not to respond to requests submitted other than to the address specified in this paragraph.
California’s privacy laws require a company to provide notice to California users of their rights to receive information on to which entities their information was shared for marketing purposes.

9. Accountability.

(a) Questions, Problems and Complaints. If you have a question about this policy statement, or a complaint about Bard Room compliance with this privacy policy, you may contact Bard Room by email contact@bardroom.com. If Bard Room is unable to resolve your complaint to your reasonable satisfaction or if customer does not receive acknowledgment of an inquiry, customer may elect to proceed by contacting [provide name of third party privacy service organization and information on how to contact the organization].

(b) Terms of Use. If customer chooses to enter into a purchase order OR to subscribe to BARD ROOM’s services, customer’s action is hereby deemed acceptance of Bard Room practices described in this policy statement. Any dispute over privacy between customer and Bard Room is subject to the provisions of this notice and to Bard Room’s Terms and Conditions of Use which is hereby incorporated herein and which can be read at bardroom.com/terms-and-conditions.